Contents
- Getting Started
- Quick Start Guide
- Video Tutorials
- Operating Procedure Templates
- Sales
- Operations
- Sales Plans
- Requirements
- Job Cards
- Complete Works Order
- Pick Sales Orders
- Dispatch and Invoice
- Customer Receipts
- Send Purchase Orders
- Create Purchase Orders
- Receive Goods and Create GRN
- Process a Stock Invoice
- Process a Supplier Invoice
- Supplier Payments
- Create a Supplier Account
- Create a Stock and Order Item
- Manufactured Items
- Suppliers Tab
- Ad-hoc Purchases
- Expenses and Cash Purchases
- Payroll
- Frequently Asked Questions
- What should I do with my bank statements?
- How do I account for factoring?
- What should I do with supplier statements?
- How do I claim Expenses?
- When should I use Expense Claims rather than payments from a Director’s Loan account?
- How do I reclaim the cost of using my car on company business?
- Do I always have to create an Employee account?
- Which PAYE Tax Code should I be using for my employee payroll?
- Which National Insurance Category should I be using for my employee payroll?
- What is RTI?
- How do I check my VAT Return?
- When do I use Cash Sales rather than a normal invoice?
- How do I delete a sales order that is part complete?
- Do I credit or refund?
- How do I transact a VAT only purchase invoice or credit?
- Which Bank Account do I use?
- When do I use Asset Items?
- Which Customer VAT Type and Stock Item VAT Rate should I use?
- Implementation Support and Training
- Business Planning & Cashflow
- Part 1 Basic Principles
- Starting Up
- Starting Up – continued
- Starting Up – continued (2)
- Key Points
- The Matching Principle
- The Matching Principle continued
- The Prudence Concept
- Cash vs Profit
- Cash vs Profit continued
- Cash vs Profit continued (2)
- Cash vs Profit continued (3)
- Cash vs Profit continued (4)
- Cash vs Profit continued (5)
- Part 2 Pricing, Variable & Fixed Costs, and Simple Breakeven
- Part 3 Working Capital
- Part 4 Investment Appraisal and Simple Payback
- Part 1 Basic Principles
- Guide to ERP Software
Click on Purchases > Purchase Invoices
and complete the following:
Search by Supplier – select the supplier to which the invoice relates or
Stock Item – the item being invoiced or
Supplier Stock Ref. – supplier’s stock code or
Purchase Order Number – if shown on the invoice or
GRN Number – if known
then click on Search to find the order or GRN relating to this invoice.
You will need to complete the following:
Supplier’s Invoice Number – enter the invoice number
Invoice Date – enter the invoice date
Quantity – enter the quantity invoiced against the appropriate order line
Net Value – enter the line item value (excluding VAT) and you will see that the application will calculate the unit price to compare with the original purchase order value
VAT Value – enter the line item VAT value hint: if the invoice/ receipt shows only total VAT rather than by line item, then input time can be saved by entering the ‘vat value’ on one line item only
Click on Submit and the invoice will now appear on the Purchase Invoice listing screen, and the purchase order line item will be marked as invoiced.
We recommend that you write the number which the application has allocated to the invoice, on the face of the invoice, and file sequentially in this number order for ease of retrieval, particularly during VAT or tax inspections.
Where no appropriate purchase order or GRN details are found by the application you can click Receive without Order and process the invoice as you would for any invoice with no Order/ GRN but please be aware that where a Stock Item type is being invoiced, you will still need to process the supplier delivery note in order to update stock.
A more comprehensive guide can be found in the Video Tutorials section.
Back